Personnel Specialist, Assistant

Position Description
The Seattle Fire Department is seeking an Assistant Personnel Specialist to join our Human Resources Division. This position reports to the Department's Personnel Manager and provides administrative support to the Personnel Team and Public Affairs Division, and front desk support for the Seattle Fire Department Headquarters.

To align with the business hours of Headquarters, this position will work in-person, Monday-Friday, 8:00 AM - 4:30 PM.
Job Responsibilities

• Answer the Seattle Fire Department business phone line and greet visitors to the building.
• Receive and document complaints from citizens and route as appropriate.
• Distribute electronic, U.S., City, and department mail that is delivered to Headquarters.
• Update HR databases and file systems; query reports in Microsoft Access; research and compile statistical data.
• Support recruitments by performing application screenings, preparing interview materials, and coordinating skills assessments.
• Create and maintain confidential employee and recruitment files.
• Orient new employees and process new hire paperwork and benefits selections.
• Respond to inquiries from the public regarding hiring processes.
• Schedule Fire Department resources for preschool, school, and community events.
• Assist with special events; schedule and coordinate group station visits.
• Perform other clerical projects and duties as assigned by the Personnel Manager and the Director of Public Affairs.

Qualifications
Two years of progressively responsible clerical work in a personnel office setting is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

A successful candidate will also possess the following experience and skills:

• Strong oral and communication skills with the ability to deal tactfully and clearly with both internal and external customers.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with Microsoft Sharepoint and Access is desired.
• Reception or multi-line phone experience.
• Ability to multi-task and perform assigned tasks with frequent interruptions.
• Experience handling confidential documents and information.
• Previous experience in a public safety, public sector, or unionized environment is preferred.

Additional Information
The full salary range for this position is $29.54 - $34.47 per hour.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans

The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources | seattle.gov

Closing Date/Time: 9/19/2023 4:00 PM Pacific