Manager, Accounting Services

Description

Tacoma Public Schools

Expected Start Date: As soon as possible

FTE: 1.0

Salary Level: $137,427 - $186,528 DOE

Benefits: This position is benefits eligible.
Additional Information: This position is open until filled with a first consideration date of September 21, 2023.
Examples Of Duties

This position plans, organizes, and manages the general accounting activities of the District; supervises the preparation of the comprehensive annual financial report (CAFR) and internal reports required by District programs and other governmental agencies; directs the investment of District funds, provides technical accounting support to staff at all District sites, and manages accounts payable functions for all funds.

ESSENTIAL JOB FUNCTIONS

1. Supervises the preparation of internal and external accounting systems reports on the District's financial status; interprets, reconciles and controls periodic and annual reports for all regular and specially funded projects.

2. Supervises the preparation of the District's annual Comprehensive Annual Financial Report.

3. Ensures that adequate controls and procedures are maintained in all financial systems interfacing the general ledger system; maintains the necessary accounts in the general ledger system to provide full disclosure of assets, liabilities, revenues, expenditures, and fund balances.

4. Ensures accounting safeguards of District assets; works with financial institutions, rating agencies and underwriters to ensure favorable financing rates and bond ratings.

5. Develops and recommends new and/or revised accounting procedures; assists in the analysis and design of alternative financial systems and their interaction with state and governmental agencies and outside financial institutions.

6. Monitors cash flow through the District's clearing and checking accounts; maintains records on excess cash available for investments and approves cash investment recommendations; works with banking institutions and other outside financial agencies and/or advisors.

7. Manages and performs accounts payable functions for all funds, including payments to vendors for goods and services, Internal Revenue Service Form 1099 reporting, account distributions, contractual agreements, reimbursements to individuals for mileage or extended travel, and payroll fringe benefits claims; performs detail work relating to vendor information and claims processing.

8. Ensures the accuracy of detail work relating to the assignment of classifications to revenues and expenditures in accordance with the Washington State Accounting Manual for School Districts.

9. Manages financial accounting functions; supervises the reconciliation of account reconciliation activities.

10. Supervises assigned staff; makes hiring recommendations; appropriately evaluates, commends, and disciplines employees; approves leaves and overtime; assigns and reviews work; provides for and encourages participation in professional development opportunities; promotes a high-quality customer service environment; ensures staff receives District wide and department information.

11. Provides technical assistance to programs and departments on a variety of accounting and cost analysis projects.

12. Assists in the planning and forecasting of cash and/or fund balances, revenues, expenditures, and year-end accrual balances for all funds; assists in the planning, development, and implementation of the District's annual budget.

13. Supervises overall ASB (Associated Student Body) budgeting and financial accounting activities; monitors cash register use/records; manages ASB financial accounting systems.

14. Assists in coordinating the District's annual examination by the Office of the State Auditor and periodic audits by state and federal agencies.

OTHER JOB DUTIES

1. Represents department on project implementation teams for new accounting systems; represents the Finance department on information systems steering committees as assigned.

2. Performs related duties as assigned, on a temporary basis.

3. Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

CONDITIONS

Office environment; experiences frequent interruptions; experiences exposure to video display and prolonged visual concentration; required to travel to District sites; may be required to lift and carry up to 25 pounds, bend, squat, stoop, kneel, crouch, walk, twist, climb and/or be mobile.

Minimum Qualifications

Education and Experience

Bachelor's degree in finance, accounting, business administration, or closely related field, and five years of increasingly responsible experience in accounting, treasury, fiscal management, and reimbursements including experience in preparing a Comprehensive Annual Financial Report; supervisory responsibility in a governmental or public school District environment; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements

Certified Public Accountant is preferred.

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution

Equivalent combinations of education and experience will be evaluated by the Human Resource Department for comparability

Knowledge, Skills and Abilities

Knowledge of generally accepted accounting principles and practices.

Knowledge of principles and practices of budgeting and financial analysis

Knowledge of state and federal financial reporting requirements.

Knowledge of supervisory principles and practices.

Skill in obtaining, clarifying and exchanging information.

Skill in providing high quality customer service.

Ability to concentrate on detail and be precise and accurate.

Ability to work under pressure and meet established deadlines.

Ability to maintain strict confidentiality.

Ability to formulate, implement and perform standard and special accounting methods and procedures.

Ability to plan, organize and supervise the work of assigned staff.

Ability to demonstrate reasonable, reliable, and regular attendance.

Ability to operate a personal computer with advanced proficiency on computerized accounting systems/software, database management, and spreadsheet software.

Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Supplemental Information

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
• Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
• 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us
• 504 Coordinator, Secondary: Megan Nelson, 253-571-1003, mnelson@tacoma.k12.wa.us

Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357.

Closing Date/Time: Continuous