Major Maintenance Program Manager

City of Seattle, WA
September 1, 2023
Seattle, WA
Job Type


Position Description
The Department of Finance and Administrative Services (FAS) is seeking a Capital Program Manager (Manager II, General Gov't) to lead and manage a capital portfolio of facilities design and construction projects. This management position is in the Capital Development Division (CD).

CD is a facilities planning and project delivery office responsible for facilities master planning, space planning, design and construction for our 100+ building portfolio, the FAS Executive 6-year Capital Improvement Plan (CIP) and client-offered facility capital project services to all City Departments. The annual CD capital portfolio includes over 250 projects, totaling $60+ million in annual planned project execution.

The Capital Development Major Maintenance Program Manager, along with other CD program managers, lead and matrix manage program execution in the planning, design, permitting, and construction of a wide variety of capital facility projects.This position will report to the CD Interim Division Director.

This position manages facilities capital planning, asset management projects, preliminary engineering studies, programming, and construction in City-owned facilities. In this role, you will be responsible for overseeing a project management team that will be executing engineering, design and construction of the program portfolio. Program management duties include overseeing project timelines, budgets and compliance with the governing laws and statutes.

The City of Seattle's Department of Finance and Administrative Services (FAS) is a dynamic organization of 450+ employees that provides $375 million a year in services to the City through an exciting portfolio of lines of business . FAS is a collaborative workplace with collective accountability to promote equity, respect, civility, integrity, inclusiveness and fairness for all employees.
Job Responsibilities

  • Manage and supervise senior project managers in the execution of complex design and construction projects.
  • Oversight of scope, schedule, and budget on delivery of CIP projects.
  • Development of stakeholder and client relationships.
  • Address complex issues that involve conflicting goals, shifting priorities, policy issues, and high level of collaboration.
  • Provide mentoring and coaching to build capacity of project management team, monitor performance expectations and proactively address issues.
  • Monitor project portfolio for cost trends, schedule performance, cash flow, invoices, and related financial oversight.
  • Discuss project risks with project managers and ensure mitigation plans are in place.
  • Deliver updates and presentations to senior leadership and the Director's Office as needed.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

  • The minimum qualifications for the assignment include a baccalaureate degree from an accredited college or university in Architecture, Engineering, Construction Management, Project Management, or a related field.
  • Minimum of 4 years of recent experience in a senior level project management role.
  • Minimum of 2 years of experience supervising direct reports.

*** Or a combination of education and/or training and/or experience that provides an equivalent background required to successfully perform the work.

The most successful candidates will possess:

  • Excellent client relationship management and communication skills
  • Strong customer service
  • Proven ability to identify and manage highly sensitive matters.
  • Proven ability to understand and explain technical information to non-technical audiences.
  • Experience managing facility projects and public works construction contracts in the public sector.
  • Experience leading a team in an architectural or engineering environment, managing multiple disciplinary teams and/or project portfolios.
  • Experience with material selection and maintaining design standards.
  • Strong history of successful delivery of projects.
  • Experience working in a team-environment in an architectural, property management or engineering environment, managing multiple disciplinary teams and/or project portfolios for facilities.
  • Excellent time management skills and the ability to successfully move several projects forward at the same time.
  • Proficiency in Microsoft Office applications (Microsoft Project, Word, Excel, PowerPoint, SharePoint and other Office 365 Programs)
  • Exceptional communication skills, both written and verbal to interact with diverse work force including the skilled trades, contractors, consultants, clients and regulatory agency personnel.
  • Experience managing a team and providing direct support to ensure employees are setup for success.
  • Ability to mentor direct reports and provide coaching as necessary.
  • Ability to effectively interact, communicate, lead and work collaboratively with stakeholders at all levels, including elected officials and the public.
  • Excellent organizational and communication skills are required to interact and build trust with a variety of stakeholders.
  • Experience developing and monitoring budgets and finances, public agency / public works procurement, contract negotiation and administration.

Desired Qualifications:

  • A comprehensive knowledge of public works and project design, permitting and construction management.
  • Comprehensive knowledge of industry standard project management methods and techniques,
  • License/Certification: Licensed Architect, Professional Engineer or other design/project management credentials by the State of Washington is preferred.

Additional Information
The full salary range for this position is $47.85 - $71.80 per hour or $99,920 - $149,928 annually. Compensation is comparable to industry standard. This position is exempt from FLSA (not eligible for overtime).

Application Process:
For optimal consideration, please include a cover letter and resume with your application.
We encourage you to use your cover letter to discuss why you want to do this work and how you meet the qualifications for the position. Your resume should summarize the talent, experience, knowledge, and skills you bring to this work.

Job offers are contingent on the verification of credentials and the completion of a background check.

Workplace Environment:
This position allows for the flexibility of a hybrid work schedule. Employees will be required to work in Washington State within a reasonable commuting distance and come into the office in Seattle at least twice a week. Individual schedules will be agreed upon by the employee and their supervisor.

Why work at the City of Seattle?
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources |

Closing Date/Time: 9/5/2023 4:00 PM Pacific

Drop files here browse files ...

Related Jobs

September 24, 2023
September 24, 2023
EPSE - Generation   Rockport, WA new
September 24, 2023
September 24, 2023
September 24, 2023