IT Project Portfolio Analyst (Mgmt Systs Anlyst, Sr.)

City of Seattle, WA
September 1, 2023
Seattle, WA
Job Type


Position Description
Do you believe in data-driven decision making to support the delivery of government services? Do you bring technical expertise in data analytics, trend analysis, and executive reporting? If so, the IT Project Portfolio Analyst role with the Project Delivery Division of Seattle IT may be right for you!

The Portfolio Analyst evaluates project portfolio health and performance, identifies risk, recommends mitigation strategies, and establishes processes to integrate lessons learned to improve the performance of future IT projects, as measured by on-time, within budget delivery of planned outcomes aligned with citywide goals and priorities.

As a city, Seattle is known as a dynamic leader in technology, innovation, and the environment. As an employer, the City of Seattle is leading local government in environmental stewardship and social justice among other things, making our city what it is today and shaping our exciting future. The organization's workforce plays a meaningful role in making this possible.

Seattle Information Technology (IT) is a trusted partner that provides secure, reliable, and compliant technologies enabling the City to deliver equitable and responsive services to the citizens of Seattle. This purpose statement is a simple declaration of who we are and why we do our work. It is intended to be a guide that helps us to not lose sight of why we perform everyday tasks or to invest effort to tackle difficult problems. It emphasizes that our existence as a department is to support our City partners. It reminds us that we are part of a larger organization that collectively is working towards improving the lives of the residents of our city. The 600+ strong professionals in Seattle IT are involved in the full spectrum of a modern IT enterprise offering many dynamic career opportunities. We hope you'll join us!
Job Responsibilities
The Portfolio Analyst works in partnership with the IT Project Portfolio Manager in supporting the citywide IT project portfolio management program. This role is responsible for data analysis, demand management, IT project intake and investment prioritization, portfolio balancing, resource management and optimized allocation, independent oversight of project progress through stage gates, and executive performance reporting. You'll report to the Portfolio Manager and can expect strong support and partnership.

Here's more of what you'll be doing:

Key Accountabilities and Responsibilities
Data analysis. Conduct detailed quantitative performance data analysis on time, within budget project delivery by city service line, department, type of project, project size and complexity, risk profile, product/service vendor, and other variables.Demand and resource management. Manage the backlog of requested IT projects to minimize delays in project starts and optimize the allocation of resources.Portfolio balancing. Balance project investments in alignment with citywide and mayoral priorities, across city service lines, and according to prioritization criteria such as major event response, mandatory, significant risk, Mayor or Council requirement, end-of-life, and improvement or efficiency.Independent project oversight. Through the stage gate process, at key landmarks of every project, work with domain expert reviewers to approve or deny projects to proceed to the next stage. This is based on compliance with citywide policies and practices, successful completion of previous stage deliverables (stage exit criteria), strong positioning for the following stage (entry criteria), and overall progress toward planned outcomes.Executive reporting. Report on portfolio health and performance weekly in the Seattle IT report to the Mayor, monthly Project Portfolio report to Council, and quarterly Project Portfolio report to Seattle IT executive leadership team.
NOTE: Equivalent combinations of education and experience will be considered for the required qualifications.

This position requires:

  • Bachelor's degree in Business, Business Analysis, IT, Project Management and three (3) years of experience in systems, operations, procedures, research or analysis (or a combination of education, training or experience that provides an equivalent background required to perform the work of the class).
  • Strong data analytics skills, including performance trend analysis.
  • Demonstrated ability to effectively communicate technical data to executive audiences in written and verbal form.
  • Demonstrated demand management and resource/capacity management skills.

It is highly desirable to also have:

  • Experience working with or for local government.
  • Solid understanding of portfolio management (PfMP) domain areas.
  • Familiarity with project portfolio management (PPM) solutions, such as Broadcom's CA Clarity PPM.
  • Familiarity with the Microsoft suite of productivity tools, including SharePoint.
  • Demonstrated experience in fostering an environment of equity, inclusion, and diversity.

Additional Information
The full salary range for this position is $47.57 - $55.44 per hour.

Why work at the City of Seattle?
We recognize that every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our views and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Additionally, we offer a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: .

Application Process: A cover letter and resume are required with your application. We encourage you to use your cover letter to discuss why you want to do this work and how you meet the qualifications for the position. Your resume should summarize the talent, experience, knowledge, and skills you bring to this work. Apply online at

If you have any questions, please contact Naomi Recania at .

Workplace Environment (Telework Expectation): This position offers the flexibility of a hybrid work schedule. At this time, hybrid telework schedules have a minimum requirement of two days onsite per week. Individual schedules will be based on operational needs and agreement between the employee and their supervisor.

Background Check: This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided an opportunity to explain or correct background information.

Who may apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values different view points and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience.


The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources |

Closing Date/Time: 9/12/2023 4:00 PM Pacific

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