The City of Seattle believes in the diversity of our people, ideas, and experiences and is committed to building an inclusive culture that is representative of the community we serve. Seattle Human Resources (SHR) provides services for our diverse workforce to ensure employees are recruited equitably, managed fairly, are well-trained, supported, and assigned job duties to accomplish City's goals. The Service Delivery team supports 700+ employees in 20 unique departments and executive offices. We have an opportunity for an HR Analyst to join our team.
In this role, you will be a key member of the Service Delivery team and be responsible for technical and transactional roles for assigned supported departments. You will be maintaining EV5 (HRIS) records with staffing changes, submitting temporary assignment requests, assisting with employment verification, onboarding new employees to our supported departments, and many other critical functions of the unit. All of your work will be focused through an equity lens and with the customers' service needs top of mind. You will ensure the City's treatment of employees is fair, respectful, and consistent with core business values and expectations of SHR.
Here's more of what you'll be doing:
Human Resources Information System (HRIS) Data Management:
- Manage and oversee documentation for multiple supported departments' HR transactions as needed for HRIS processing and data entry
- Collaborate with Service Delivery team to ensure timely and accurate HR transaction processing and resolve any problems relating to record entries and corrections
Reporting, Metrics, and Analytics:
- Develop on-going reports and queries to meet various HR tracking needs and respond timely to data requests from Leadership
- Pull relevant reports related to the City's E3 Performance Management and Cornerstone Training program to effectively assist the team in tracking and ensuring training and performance management compliance
Records and Information Management:
- Manage HR information such as temporary compliance monitoring, out of class assignments, leave administration, and step increases, as well as electronic files and employee personnel files
- Partner with Workforce Analytics and Reporting Unit (WARU) to ensure that records meet compliance guidelines
- Complete unemployment claims, verifications of employment, and public student loan forgiveness forms
Onboarding/New Hire and Separation Processing:
- Collaborate with the Talent Acquisition team for new hire intakes and hiring
- Educate new employees on City benefits via the new hire intake process
- Facilitate new hire onboarding/intake meetings as well as employee separation meetings and complete necessary documentation
You will be most successful in this role with a combination of the following:
A commitment to :
- Focusing your work through an equity lens and with the customers' service needs top of mind
- Ensuring the City's treatment of employees is fair, respectful, and consistent with core business values and expectations of the department while supporting the City's Workforce Equity (WFE) Initiative as well as the Race and Social Justice (RSJI) Initiative
- Having a high level of attention to detail
- Formulating key partnerships to deliver value-added service to management and employees that reflects the business objectives of SHR
- Innovation and service excellence
The ability to :
- Work with large data sets to produce ad hoc reports
- Communicate proactively when issues arise
- Apply your knowledge of City of Seattle HR policies
- Work collaboratively in a team environment
- Be accountable, take action, and exercise independent and critical thinking
- Demonstrate strong communication and collaboration skills
- Exercise tact and diplomacy when dealing with sensitive issues and maintain confidentiality
- A municipal or other public sector setting, particularly in a human resources role
- Working collaboratively as a part of and across a team
- Navigating an HRIS system, particularly EV5 (the City of Seattle's current HRIS)
- Proactively managing multiple competing priorities with tight deadlines
- Identifying inefficiencies and proposing process improvements
In addition to the ability to perform the tasks described above, you will need to possess the below required qualifications:
- A Bachelor's Degree in Human Resource Management, Business or Public Administration, Social Sciences, or a related field
- Two years of experience in professional Personnel/Human Resources administration, HR transactional work (such as I-9 processes and requirements, entering data into an HRIS product, or general HR policies and procedures), or a related field
- An Associate Degree in Human Resource Management, Business or Public Administration, Social Sciences, or a related field
- Three years of experience in professional Personnel/Human Resources administration, HR transactional work (such as I-9 processes and requirements, entering data into an HRIS product, or general HR policies and procedures), or a related field
- Four years of experience in professional Personnel/Human Resources administration, HR transactional work (such as I-9 processes and requirements, entering data into an HRIS product, or general HR policies and procedures), or a related field
This overtime-eligible position is classified as a Personnel Analyst and reports to the Manager of the Service Delivery Division. The full pay range for this step-progression position is $40.08 - $46.68 per hour. New employees begin at Step 1 of the pay progression, which is $40.08 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions.
The first round of interviews for this position are tentatively scheduled for Tuesday, October 3 and Wednesday, October 4, 2023, with the second round taking place the week of October 9, 2023.
This position offers the flexibility of a hybrid work schedule. Employees will be expected to be in-office twice a week. Individual schedules will be based on agreement between the employee and their supervisor.
Due to the fiduciary nature of the work, job offers are contingent on review of criminal history as well as verification of information provided by the applicant as part of the application process. In compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17 , applicants will be provided an opportunity to explain or correct background information.
Individuals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans .
Please submit your application at https://www.governmentjobs.com/careers/seattle/ no later than 4:00pm Pacific Time on Tuesday, September 19, 2023 . To be considered for this position, in addition to completing your application fully, please attach:
- A PDF of your current resume which illustrates your related skills, experience, and abilities
- Cover Letter explaining your interest in this opportunity with Seattle Human Resources and capability to perform in this role
This position is open to all applicants that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions, please contact Lindsey King at Lindsey.King@seattle.gov .
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources | seattle.gov
Closing Date/Time: 9/19/2023 4:00 PM Pacific