Hourly Highly Capable Test Proctor – Research & Evaluation

November 19, 2023
Tacoma, WA
Job Type



Tacoma Public Schools

Expected Start Date: January 2024

Hours per day: Varies; some days/weeks it could be fulltime and others less than fulltime

Salary Level: $26.14/hour

Additional Information: Highly Capable Test Proctoring will begin January 2024.

Interviews will be held in January 2024

Training will be held during the last week of January 2024; exact date to be determined
The testing will be during February 2024 then make up testing in April 2024
Examples Of Duties

This temporary position, under the guidance of the Director of Assessment, collaborates with the Tacoma Public Schools (TPS) Assessment Department and the District school/building staff to administer and proctor Highly Capable (HC) assessment administration.


1. Ensure the completion of Highly Capable (HC) assessment administration and make-ups, per the HC assessment calendar.

2. Collaborate with District school/building staff to setup and proctor HC assessment administration and use of facilities, including computers.

3. Maintain and monitor electronic and hard copy records for students who need to be assessed, including referrals and make-ups.

4. Record any irregularities, such as absences or no tests.

5. Complete daily and/or weekly status report, for each site, during and after the testing is completed.

6. Communicate issues, concerns, and/or progress report, with each site, as well as with the TPS Assessment Department.

7. Maintain confidentiality and demonstrate a high level of professionalism with students, District/school/building staff, and other customers.


1. May perform special reports.

2. Keep track of equipment inventory, as necessary.

3. Performs other related duties as assigned, on a temporary basis.

4. Regular, reliable, predictable, attendance or physical presence is an essential job requirement and critical to the performance of the work.


Office environment; requires prolonged visual concentration and exposure to video display; required to setup, proctor, take down HC assessment administration at multiple school/building sites; experiences frequent interruptions; required to attend meetings at various sites; required to bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile, and move/lift heavy objects up to 20 pounds.

Minimum Qualifications

Education and Experience

High School Diploma or equivalent; coursework in computer training: one years' experience in an office environment; educational environment, preferred; experience working with children, preferred; experience maintaining detailed data and numeric records, preferred; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements

Valid Washington state driver's license.

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

Allowable Substitution

Additional closely related work experience may substitute for the required degree on a year-for-year basis.

Knowledge, Skills and Abilities

Knowledge of or willingness to learn academic testing principles and practices.

Knowledge of or willingness to learn records management techniques.

Knowledge of and willingness to learn Microsoft Excel and Word.

Skill in obtaining, clarifying, and exchanging information.

Skill in keyboarding.

Ability to maintain confidentiality.

Ability to use word processing, spreadsheet, relational database, statistical, and specialized assessment software applications.

Ability to work without direct supervision.

Ability to demonstrate reasonable, reliable, and regular attendance.

Ability to perform arithmetical calculations and statistical analysis accurately.

Ability to concentrate on detail and be precise.

Ability to plan, organize, prioritize work and meet deadlines.

Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Ability to operate a computer, associated peripheral and electronic scanning equipment and program related computer scoring software applications.

Supplemental Information

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

  • Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us
  • Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us
  • 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us
  • 504 Coordinator, Secondary: Megan Nelson, 253-571-1003, mnelson@tacoma.k12.wa.us

Mailing address: P.O. Box 1357 Tacoma, WA 98401-1357.

Closing Date/Time: Continuous

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