Contract Support Coordinator

Position Description

The Mayor and City Council are striving to bring Seattle to the top of the list of cities known for positive change, innovation, and sound financial management. The Department of Education and Early Learning (DEEL) is charged with improving the lives of Seattle families by helping children enter kindergarten prepared to succeed, providing support so students achieve academically and the achievement gap is reduced, and making sure students graduate from high school prepared for college or career. The department strives to embed the City's Race and Social Justice Initiative into its education objectives and seeks staff that value the importance of working together as a government and community to eliminate racial disparities and achieve racial equity. We imagine a city where every student, regardless of language and cultural differences, receives a quality education and feels safe and included. Our core values of equity, results, stewardship, transparency, and collaboration guide our work, support our operations, and hold us accountable.

We have an opportunity to welcome a Senior Grants & Contracts Specialist with strong office and interpersonal skills who will work in DEEL's Finance and Operations Division and play a vital role in producing contracts and processing invoices for schools, community-based agencies, and consultants. Reporting to the Contracts Manager, you will interact directly with DEEL program staff, staff from other City departments, and City community partners to ensure thorough management of the financial resources that are contracted by DEEL. You will work with program staff to develop program scopes of work, performance standards, reporting requirements, budgets, and invoicing requirements. Many individuals will rely on you to produce multiple contracts and other agreements, review contract scopes of work, budgets, and invoices for accuracy and completeness, and develop and manage contract production timelines.

Job Responsibilities

You will be most successful in this role if you possess a combination of the following:

An ability to:

• Be organized and detail oriented and able to ensure quality control and consistency across many documents
• Work quickly and accurately on many contracts and other items simultaneously; set and meet deadlines
• Acquire a thorough understanding of the City's contracting rules and procedures
• Use critical thinking to analyze and solve problems and issues as they arise
• Communicate clearly, both orally and in writing with diverse audiences, and contribute to the City's goal of achieving racial equity and social justice

Skills in:

• Taking responsibility for the quality and accuracy of your work
• Communicating information to others in a way that they understand it
• Helping colleagues understand contracting processes related to their work
• Working collaboratively with a variety of people (individually or in teams)
• Being an active, positive, and contributing member on multiple teams

Experience with:

• Producing accurate, clear, and understandable documents
• Multi-tasking and prioritizing work in order to meet your and other people's deadlines
• Extensively using Microsoft Word to develop administrative documents
• Using Excel to produce information for contracts and other documents

Qualifications

In addition to the qualities mentioned above, you will need to possess the below required qualifications (or a combination of education, training or experience which provides an equivalent background required to perform the work of the class):

• Two years of professional experience in contract administration, budget management, planning, human services administration, or a related field
• A Bachelor's Degree in Business or Public Administration, a Human Services field, or other related field

OR

• Three years of professional experience in contract administration, budget management, planning, human services administration, or a related field
• An Associate Degree in Business or Public Administration, a Human Services field, or other related field

OR

• Four years of professional experience in contract administration, budget management, planning, human services administration, or a related field

Additional Information

This position is eligible for overtime and is classified as a Grants & Contracts Specialist, Senior and is governed by a collective bargaining agreement between the City and the union, PROTEC17 - Professional Unit. The full pay range for this step-progression position is $36.47 - $42.57 per hour. New employees begin at Step 1 of the pay progression, which is $36.47 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions.

First round interviews for this temporary position are tentatively scheduled for Tuesday, December 5 and/or Thursday, December 7, 2023. Second round interviews are scheduled for Tuesday, December 12, 2023.

The work of this position will primarily be performed via telework/remote work. The person in this role will be required to report onsite to work roughly once or twice per pay period, although this may change based on operational needs. Individual schedules will be based on agreement between the employee and their supervisor.

Individuals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.

DEEL supports the City of Seattle's Race and Social Justice Initiative to end institutionalized racism by eliminating barriers to access, providing the staff and public with opportunities for growth, and developing equitable access to the programs and services we offer. If you share those values and meet the qualifications, we invite you to apply for this position. Please visit http://www.seattle.gov/education to learn more about the Department of Education & Early Learning.

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans .

APPLICATION PROCESS:

Please submit your application at https://www.governmentjobs.com/careers/seattle/ no later than 4:00pm Pacific Time on Tuesday, November 21, 2023 . To be considered for this position, in addition to completing your application fully, please attach:

• A PDF of your current resume which illustrates your related skills, experience, and abilities
• Cover Letter explaining your interest in this opportunity with the Department of Education & Early Learning and capability to perform in this role

This position is open to all candidates that meet the minimum qualifications. The Department of Education & Early Learning values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Department of Education & Early Learning encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions, please contact Lindsey King at Lindsey.King@seattle.gov .

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The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources | seattle.gov

Closing Date/Time: 11/21/2023 4:00 PM Pacific