Capital Projects Coordinator

City of Seattle, WA
September 1, 2023
Seattle, WA
Job Type


Position Description

About Seattle Center:

Seattle Center is the region's premier civic, arts and family gathering place in the core of our city and region, home to more than 30 arts, cultural, and entertainment organizations, family attractions, and tourist amenities. Our mission is to create exceptional events, experiences, and environments that delight and inspire the human spirit to build stronger communities. To support this work, Seattle Center currently employs 220 full-time employees and hundreds of intermittent workers. In 2023 Seattle Center is expanding its role to provide operations, maintenance and public safety services for Seattle's new Waterfront Park, a series of new public spaces on Seattle's downtown waterfront between Pioneer Square and the Seattle Aquarium. Seattle Center will bring its deep experience successfully managing public space to the waterfront . As a department of the City of Seattle, Seattle Center contributes to the quality of life for Seattle residents--and the region's economy and image as its top visitor destination.

About this position:

Seattle Center is seeking qualified professionals for the position of Capital Projects Coordinator. It is a very exciting time to work for Seattle Center, with many different planning, design, and construction projects in and around the 74-acre campus. This position reports directly to the Chief Capital Projects Coordinator. The Redevelopment Division is charged with the overall site master planning and management of design and construction of Seattle Center's public facilities and grounds. Redevelopment aspires to be a cohesive and collaborative work group. Successful project management at Seattle Center requires meaningful engagement of stakeholders including the community, Seattle Center resident organizations, and Seattle Center's leadership, operations, and maintenance teams.

Over the next several years, the Redevelopment Division plans to:

  • Complete ongoing campus capital projects and develop future capital improvement projects to existing buildings based on campus-wide facilities condition assessments and input from operations and other stakeholders.
  • Coordinate with other City Departments and their partners on ongoing projects in the vicinity of Seattle Center.
  • Design and implement energy efficiency improvements funded by City-wide grants.
  • Coordinate ADA (Americans with Disabilities Act) improvements
  • Support tenant projects across the campus
  • Support monorail system, federally funded capital projects

Job Responsibilities

Primary responsibilities to include all aspects of construction project management and coordination of capital improvement projects that are basic to moderate in complexity and size throughout the campus. Examples include: (1) Monitoring and ensuring the project plans and specifications adhere to project requirements through project duration; (2) liaison work with resident organizations and tenants; (3) building major maintenance; (4) campus site improvements; and (5) campus-wide ADA improvements.

Here is more of what you will be doing:

  • Coordinate with project user groups to include operations and program staff and stakeholders to prepare capital project and other City funded/sponsored project programming, scopes of work, and cost and schedule projections of basic to moderate complexity. Coordinate project reviews with Center and other City staff. Represent Seattle Center in presentations of projects to stakeholders and regulatory agencies.
  • Plan and oversee project delivery from start to finish to include scheduling and staging work to minimize disruption of events and activities at Seattle Center. Project delivery process include permitting, design review, procurement, construction administration, project accounting, final commissioning, and project close out.
  • Determine and recommend the appropriate contracting method to select architects, engineers, and other consultants for specific projects. Prepare solicitation and oversee the selection process, develop and negotiate contracts, manage the design process, and approve pay requests.
  • Determine and recommend the appropriate contracting methods to select contractors and fabricators. Methods could include use of in-house Center staff, use of one of the City's Blanket contracts, job order contracting, or a public works design-bid-build. At times, a combination of these methods might be used. Prepare bid package and oversee the construction bidding process; review contractor bids and pricing; recommend award.
  • Develop, document, and monitor adherence to project objectives, scopes of work, budgets and design and construction schedules. Inspect the contractor's progress in the field is in compliance with the project documentation ensure contractor compliance with safety plans; authorize payments to contractors; prepare and process change orders; and close out contracts.
  • Primary point of contact between the consultant and City staff.
  • Apply the City's Race and Social Justice Initiative Racial Equity Toolkit in project development and implementation to further the City's goals of ending racial inequality and inequity in the community.
  • Provide assistance to Senior Capital Project Coordinators on complex projects.
  • Maintain organized project files on the team's common drive, and work collaboratively with other members of the Redevelopment team and other City staff.


Minimum Qualifications:

Requires a minimum of five years construction project management experience and a Bachelor Degree in Architecture, Construction Management, Engineering, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

Desired Qualifications:

The Redevelopment staff at Seattle Center trusts that our collective contribution is greater than the sum of our parts. We are looking for a new member to help us bring our best game to our work and each other while we all pull in the same direction as one team.

Preference will be given to applicants who possess these Desired Experience, Skill, and Personal Characteristics:


  • Journey-level experience demonstratingincreasingly independent and responsible experience in construction project management
  • Project lead on at least one construction project of moderate complexity from planning phase through construction close-out
  • Experience with managing construction projects involving scheduling and developing construction methods that enable ongoing business activities to be maintained, and involvement of the internal and external stakeholders in the design and oversight of the project scope
  • Experience establishing working relationships with contractors, consultants, and maintenance staff
  • Experience with managing federally funded construction projects.

Skills, Abilities, and Knowledge:

  • Ability to reflect overall Department goals and objectives to the public.
  • Possess effective written and oral communication skills and the ability to work with the public, public officials, other department heads and staff, consultants, other agencies, and contractors in a knowledgeable and professional manner.
  • Broad in-the-field knowledge of construction means and methods and familiarity with code requirements and industry standards to provide critical evaluation of project design and construction assumptions and approaches.
  • Ability to research and analyze information and provide practical, cost-effective solutions.
  • Knowledge of budgeting, cost estimating, and multiple purchasing methods and procedures. Public sector experience is desirable.

Technical Skills:

  • Experience using Microsoft Office suite, spreadsheets and project management software such as Microsoft Project, or other programs
  • Experience using AutoCAD or BlueBeam software
  • Proficiency in cost estimation and constructability analysis
  • Knowledge of design and construction methods and materials
  • Familiarity with CSI format and specifications

Personal Characteristics:

  • Leadership ability and proven experience working with multi-disciplinary teams to ensure that project designs are driven by user and patron needs.
  • Capacity to work independently and exercise excellent judgment in determining information and decisions that need to be shared with the Chief Capital Projects Coordinator.
  • Desire to share his/her knowledge and skills freely with other staff to aid the work of the Department overall in accomplishing its goals. Model a collaborative approach to problem solving.

Work Environment/Physical Demands:

While most work is performed in an office environment, work also requires field assignments on construction sites that can be hazardous and difficult to access and maneuver and affected by all types of weather conditions. This may include using ladders, accessing roofs, overseeing hazardous material remediation.

Additional Information

The full pay range for this step-progression position is $47.34 - $55.33 per hour. New employees begin at Step 1 of the pay progression, which is $47.34 hourly. Current City employees starting rate of pay will be based on Personnel Rules regarding promotions.

How to Apply:

Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than 4:00 pm Pacific Time on Tuesday, September 12, 2023:

Completed NEOGOV online application. Supplemental questionnaire responses. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Current résumé indicating relevant experience and education.
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Background Check - This position involves background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information.

Why work at the City?

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in dismantling racist policies and procedures, unlearn the way things have always been done, and create and provide equitable processes and services. Seattle Office of Civil Rights )

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: covered family-members/most employees-plans

For helpful tips on the application process and recruitment process: Working at the City - Human Resources |

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources |

Closing Date/Time: 9/12/2023 4:00 PM Pacific

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