Capital Grants Management Systems Analyst

City of Seattle, WA
September 1, 2023
Seattle, WA
Job Type


Position Description

This position is being offered as an Out of Class (OOC) opportunity for current City of Seattle employees OR a benefited, term-limited temporary (TLT) position for external applicants that will last up to 2 years (24 months) of full-time service.

About SPR:

Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate, and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value.

Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs, and facilities. #OneSeattle

SPR offers an amazing array of career opportunities. Regular employees enjoy competitive pay and benefits packages, generous leave programs, and the satisfaction of doing work that helps make Seattle a great place to live, work, and play.

Planning & Capital Development Branch:

The Planning and Capital Development Branch (PCD) of Seattle Parks and Recreation acquires, plans, designs, and develops new park facilities, and makes improvements to existing park facilities to meet evolving community needs.

The Planning Unit within PCD branch is responsible for, among other tasks, overseeing the initiation, budgeting, and completion of capital projects, administering the Equitable Park Development Fund, and delivering long-term planning services that move SPR to a pro-active stance on climate change, equity, and asset management through high-quality and timely public service.

The Grant Team is responsible for securing and managing funding to support the above tasks. To date, the team annually acquires between $5-$10 million in awards each year and manages a portfolio of over 30 active awards worth between $20-$30 million. The team works very closely with SPR's Planners, Project Managers, Finance, Budget, and Real Property teams to match upcoming projects with funding sources, and to manage awards.

Job Responsibilities

Seattle Parks and Recreation is seeking an experienced individual to support and expand SPR's application for and management of grants to help build and maintain a world class Parks and Recreation system. The position requires an individual with an excitement to continuously learn, the ability to multitask, adapt to rapidly changing environments, and take on varied work. The selected candidate should have a commitment to providing excellent customer service with a high attention to detail and follow-through on projects.

Under the direction of the Sr. Project Funds and Agreement Coordinator, this position is responsible for:

  • Pre-award:

Assist in the prioritization of grant applications in collaboration with PCD leadership, staff, and other subject matter experts to ensure alignment of funding opportunities with the department's priorities. Research and identify potential sources of project funding. Support the production of quality proposals to private, local, state, and federal funders.

  • Post-award:

Assist projects at different stages with multiple deliverables and deadlines. Support procedures and detailed project plans to accurately monitor and track project reports, charges and other deliverables. Help monitor contracts, review plans, and awards. Provide technical assistance to project managers to ensures that projects meet grant financial reporting and programmatic requirements.

  • Analytical and Technological Proficiency:

Coordinate and conduct data analysis to support tools that track post-assignment grant management. Be able to interact with advanced Microsoft Excel pivot tables, charts, and formulas and varied data sets for analysis and reporting. The creation of visualizations with Tableau, Esri or similar tools is a plus.

  • Resourcefulness and Research:

Collaboratively perform research on funding sources, census, program, and other data sets, and qualitative data such as community needs related to prospective projects. Ability to coordinate overlapping projects and deadlines with an excellent attention to detail.

  • Collaboration:

Work on projects that require frequent communication with Project Managers, Funders, other City departments, and other stakeholders. Partner with Project Managers, funders, and others to come to mutually acceptable resolutions related to project development challenges.

  • Championing Equity:

Apply concepts of race and social justice to all work and engage in departmental efforts to eliminate racial disparities and achieve racial equity in City government and broader community. Participate in critical conversations about race and social justice to use these principles to guide discussions around equity and access through data.

Requires two years in systems, operational, procedures, research or analysis and a Bachelor's degree in business or public administration, finance, computer science or a related field (or a combination of education, training and/or experience that provides an equivalent background required to performs he work of the class).

Successful candidates will also demonstrate:

  • A baccalaureate degree or additional experience in grant writing & management strategies, business or public administration, finance, economics, or other field related to this work
  • Ability to effectively use Microsoft Office Suite with especially strong knowledge of Microsoft Excel.
  • Two years of experience writing compelling narratives, preferably grant narratives.
  • A graduate degree in business or public administration, finance, economics, or other field related to this work.
  • Familiarity with a range of different contract management systems, data systems, and databases (PRISM and/or a plus).
  • Financial analysis, project management, grant administration, inter-agency agreements and contract administration.
  • Experience in data management, data tracking, and reporting.
  • Experience matching projects with appropriate funding sources.

Additional Information


  • Currently, SPR staff are required to work in the office at Elliot Bay Office Park at least two days a week with telecommuting available the remaining days of the week.
  • Work is performed in an office environment, with some field work required to visit and prepare assessments of parks and recreation facilities.
  • Requires working some nights and weekends to attend meetings and hearings.


  • Valid State of Washington Driver's License or evidence of equivalent mobility.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: covered family-members/most employees-plans

The full salary range for the position is $40.08 - $46.68 Hourly.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources |

Closing Date/Time: 9/19/2023 4:00 PM Pacific

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