Athletic Secretary – Foss High School

November 7, 2019
Tacoma, WA
Job Type


Tacoma Public Schools

Athletic Secretary - Foss High School

Pay Rate: $12.66/hour

Benefits: NONE

This position supports the high school building athletic director in basic secretarial practices and procedures. The employee will help monitor student athletes throughout the school year.


1. Assists in monitoring student athletic eligibility.

2. Answers telephone calls, takes messages and routes calls to appropriate staff members.

3. Types forms, requisitions, reports, and files correspondence as directed by the Athletic Director or Activity Coordinator.

4. Orders letters, certificates and other items and distributes to the appropriate groups.

5. Confirms transportation needs for extra curricular events and makes changes in scheduled transportation as needed.

6 Assists in maintaining records of transportation costs as well as monitoring athletic team budgets.

7. Assists in monitoring and submitting coaching payroll to the district Athletics and Activities Office.

8. Assists in informing coaches of the proper procedures regarding clearance of student athletes.

9. Assists in confirming officials for extra curricular events and makes changes with the assignors as needed.


1. Performs other related duties as assigned.

Works with students and coaches in outdoor playing fields, indoor and outdoor courts, gymnasium, swimming pool or other sports facilities; may be exposed to infectious diseases and, at times, inclement weather.

Other information:


Education and Experience
High school graduation or equivalent with training in secretarial procedures.

Allowable Substitution
Any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Knowledge, Skills and Abilities
Knowledge of building, Tacoma School District, and Washington Interscholastic Activities Association (WIAA) policies, regulations, procedures and guidelines.
Knowledge of correct grammar, spelling and English usage.
Keyboarding skills.
Skill in operating a variety of office machines.
Effective written and oral communication skills.
Ability to use a variety of computer programs, including word processing.
Ability to set and maintain an accurate filing system.

Ability to work effectively under pressure situations.
Ability to maintain confidentiality.
Ability to establish and maintain effective work and student relationships with a variety of people in a multi-cultural, diverse socio-economic setting.

Licenses/Special Requirements

Job Locator Number: D41-14

This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252,; Title IX Coordinator: Eric Hogan, 253-571-1191,; and 504 Coordinator: Elementary, Steven Mondragon,, 253-571-1173; Secondary, Jon Bell,, 253-571-1225. Address: P.O. Box 1357, Tacoma, WA 98401-1357., (253) 571-1250

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