Administrative Staff Assistant-BU (GIU)

City of Seattle, WA
Published
November 16, 2023
Location
Seattle, WA
Job Type
 

Description

Position Description
The Seattle Police Department (SPD) is seeking a dynamic Administrative Staff Assistant to join the General Investigations Unit. The Administrative Staff Assistant will perform general administrative functions and assist in the coordination of department projects and programs. This position will report to Lieutenant Dorothy Kim of the General Investigations Unit.
Job Responsibilities
The Administrative Staff Assistant researches, collects, and analyzes data for statistics and reports, maintains an organized repository of information and reports, troubleshoots issues regarding unit-specific equipment, vehicles and/or computer hardware, and assists in monitoring the unit's budget and overtime usage. This position serves as a liaison with other units and city departments, preparing professional correspondence, and answering questions. The Administrative Staff Assistant is expected to exercise independent judgement with limited supervision and handle the job responsibilities with a high degree of sensitivity and/or confidentiality.

Duties performed by the GIU Administrative Staff Assistant includes, but are not limited to:

  • Excellent oral and written communication skills.
  • Ability to multi-task and perform tasks assigned under pressure of deadlines with frequent interruptions.
  • Excellent organizational skills and capability to track ongoing and dynamic projects.
  • Ability to troubleshoot problems and create solutions independently.
  • Conducts research and data collection on special assignments and projects; coordinates the unit response to inquiries and proposals from other sections of the department or other departments.
  • Coordinates and directs a variety of office management functions and activities such as preparing purchase requests for supplies and equipment and coordinating the installation of updated or new systems (such as the implementation of new software).
  • Maintain professional contact with department personnel, representatives of other sections or departments and with the public for providing information or coordinating work activities or programs.
  • Facilitate unit workflow by troubleshooting problems, identifying potential process improvements, and maintaining various logs.
  • Responsible for maintaining records within the unit Share Drive and tracking archived case records.
  • Extensive use of the entire Microsoft Office Suite, particularly in building and maintaining tables and reports.

Qualifications
Required Qualifications:
Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field; and a bachelor's degree in business or public administration, or another closely related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).

Desired Qualifications:

  • Experience using Records Management Systems (i.e., Mark43), Omnixx, NCIC/WACIC, Leads Online and other law enforcement data systems to run queries, research reports, create supplements, and assist with Case Management analysis.
  • Experience using Adobe Pro software and familiarity with editing PDF documents.
  • Familiarity and/or experience in working within a law enforcement setting.
  • Knowledge of personnel rules and union policies within the public sector.

Position Requirements:

  • Must pass a Seattle Police Department background investigation.
  • Must have a valid Driver's license.
  • This position is an onsite position; employee is expected to perform work in person. Individual schedules will be based on agreement between the employee and their supervisor.

Additional Information
About the Department:
The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Additional Information:
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans .

The full salary range for this position is $35.05 - $40.86 per hour. New employees begin at Step 1 of the pay progression, which is $35.05 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.

How to Apply:
Apply online at www.seattle.gov/jobs . Please refer to: Job Number: 2023-02025. If you have any questions, please contact Melissa Tunkara at melissa.tunkara@seattle.gov .

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources | seattle.gov

Closing Date/Time: 11/21/2023 4:00 PM Pacific

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