Administrative Specialist 3 – BU

Position Description

The Seattle Human Services Department (HSD) Youth and Family Empowerment (YFE) Division is seeking a dynamic individual to support its planning, contracts, and child nutrition teams. HSD funds and operates programs and services that help communities thrive, focusing on families and individuals with low incomes, children, people impacted by domestic violence and sexual assault, people who are homeless, seniors, and persons with disabilities. We center on equity and invest in programs that help individuals and communities heal from the historical trauma of oppression including racism, sexism, homophobia, and classism.

This position supports $30M in community investments and direct services to children, youth, and families. The Administrative Specialist III is responsible for: overseeing sensitive, confidential, or complex administrative tasks on behalf of these teams; providing technical and administrative support at community engagement meetings; preparing and editing a variety of reports and correspondence; and liaising with other operating units of the division and the director's office. This position requires a strong equity lens, high levels of customer service, and a passion for HSD's mission. This position is required to be in the office a minimum of two days a week.

Job Responsibilities

• Creates, maintains, and edits documents, spreadsheets, files, and presentations.
• Schedules, prepares for, and attends internal and external meetings, including those in the community. Prepares agendas and tracks follow-up action items for/from meetings.
• Maintains YFE Planning's internal systems including SharePoint. Provides technical assistance and upkeep.
• Supports logistical needs for annual Request for Proposals (RFP).
• Supports seasonal needs for Child Nutrition and Seattle Youth Employment programs including scheduling, supporting enrollment, and training.
• Supports YFE Planning team in purchasing, invoicing, reimbursements and other internal processes
• Supports operational onboarding of new staff including seasonal interns
• Takes succinct minutes for staff and community meetings.

Qualifications

Minimum Qualifications:

Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.)

Desired Qualifications:

• WA State Driver's License
• Ability to present to/speak in public meetings
• Self-starter who can work independently and has excellent time management skills.
• Minimum of 2 years experience in administrative role, including managing sensitive, confidential information and complex administrative tasks
• Able to navigate and understand detailed processes and complex program guidelines and create simplified guidance for end users
• Experience working with USDA child nutrition programs including the Child and Adult Care Food Program (CACFP) and/or Summer Food Service Program (SFSP), experience working with meal planning and record keeping in an early childhood education setting, or equivalent experience

To be successful in this role you will need:

• Extensive experience using Microsoft products and/or comparable software
• Extensive experience hosting and managing virtual meetings and using video conference software and functions.
• Ability to develop complex word processing applications and maintain and set-up a variety of complex records and filing systems on the computer.
• Experience in troubleshooting equipment and software problems concerning word processing.
• Ability to train and provide work direction to others.
• Excellent customer service and problem-solving skills.
• Ability to prioritize tasks.
• High degree of accuracy in written work
• Ability to meet tight deadlines
• Excellent communication

Additional Information

Additional Information

Hiring Process

Qualified candidates must submit the following to be considered:
Completed NEOGOV online application.Current résumé indicating relevant experience and education. Supplemental questionnaire responses
Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. This opportunity is open until filled and the first review of resumes will be on September 5, 2023.

The full salary range for this position is $30.09 - $33.78 per hour.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans

This job/class description, describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job. Duties, responsibilities and activities may change at any time with or without notice.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources | seattle.gov

Closing Date/Time: Continuous